Myth Busted: You Do NOT Need an SSN or ITIN
Let's clear this up right away: You do NOT need a Social Security Number (SSN) or Individual Taxpayer Identification Number (ITIN) to get an EIN for your LLC.
This is one of the most common misconceptions among international entrepreneurs. Many people believe they need to first obtain an ITIN (a lengthy 2-3 month process) before they can get an EIN. This is simply not true.
The confusion stems from the IRS online application system, which requires an SSN or ITIN to proceed. However, the IRS provides an alternative method specifically designed for foreign applicants: Form SS-4 submitted via fax.
Understanding the EIN
An Employer Identification Number (EIN) is a unique 9-digit identifier (formatted as XX-XXXXXXX) issued by the Internal Revenue Service (IRS). Think of it as a Social Security Number for your business.
You Need an EIN to:
- Open a US business bank account - Banks like Mercury, Relay, and traditional banks require an EIN
- Accept payments via Stripe, PayPal, or other processors - Payment gateways need your EIN for tax reporting
- File federal tax returns - Required for your LLC's annual tax obligations
- Hire employees or contractors - Necessary for payroll and 1099 reporting
- Establish business credit - Building your company's credit profile starts with an EIN
- Apply for business licenses - Many state and local licenses require an EIN
The Form: IRS Form SS-4
Form SS-4 is the official IRS application for an Employer Identification Number. While US residents can apply online, international applicants must use this paper form.
You can download the form directly from the IRS website.
Key Fields for Foreign Applicants
Here's how to fill out the critical sections:
- Line 1 (Legal Name): Your LLC's exact legal name as registered with the state
- Line 3 (Executor/Trustee): Leave blank for LLCs
- Line 4a-4b (Mailing Address): Use your Registered Agent's address or your US business address
- Line 7a (Responsible Party Name): Your full legal name as LLC owner/member
- Line 7b (SSN/ITIN): Write "Foreign" - this is the key field!
- Line 9a (Type of Entity): Check "LLC" and enter number of members
- Line 10 (Reason for Applying): Check "Started new business"
- Line 16 (Foreign Country): Enter "India" or your country of residence
The Process: Why You Must Fax
Here's the reality of your options as a non-US person:
Online Application (Not Available)
The IRS online EIN application requires an SSN or ITIN. If you enter "Foreign" or leave the field blank, the system will reject your application. This method is not available to you.
Phone Application (Not Recommended)
While technically possible by calling the IRS Business & Specialty Tax Line, this method has significant challenges:
- Long hold times (often 1-2 hours)
- Call must be made during US business hours (7 AM - 10 PM Eastern)
- Language barriers and connection issues
- The IRS agent may still require you to fax documentation
The Only Way: Fax Form SS-4
Faxing your completed Form SS-4 to the IRS is the most reliable method for international applicants:
IRS Fax Number: (855) 641-6935
USBizGuru can handle this for you.
Our Complete package includes LLC formation, EIN filing, and compliance guidance.
See pricingThis dedicated fax line handles all international EIN applications. The IRS will process your application and fax back your EIN assignment letter.
Timeline: Set Realistic Expectations
Here's what to expect after submitting your fax:
- Week 1-2: IRS receives and logs your application
- Week 2-4: Application processing and verification
- Week 4-6: EIN assigned and confirmation faxed back
Total Expected Time: 4-6 weeks
Pro Tip
If you haven't received your EIN after 6 weeks, call the IRS Business & Specialty Tax Line at (267) 941-1099 (international callers). Have your LLC name and fax confirmation ready. An agent can often provide your EIN over the phone if it's been assigned.
Step-by-Step Process
Follow these steps to get your EIN:
- Form your LLC first - You need an active LLC registration before applying for an EIN
- Download Form SS-4 - Get the latest version from the IRS website
- Complete the form carefully - Use the field guide above, write "Foreign" in Line 7b
- Double-check all information - Errors will delay your application
- Sign and date the form - The responsible party must sign
- Fax to IRS - Send to (855) 641-6935
- Save your fax confirmation - Keep proof of submission
- Wait 4-6 weeks - Monitor your fax machine or email for the response
- Follow up if needed - Call (267) 941-1099 after 6 weeks
Common Mistakes to Avoid
Don't make these errors that delay your EIN:
- Applying before LLC formation - Your LLC must be registered with the state first
- Incorrect LLC name - Use the exact legal name, including "LLC" suffix
- Wrong address format - Use US address formatting standards
- Missing signature - Form must be signed by the responsible party
- Illegible handwriting - Print clearly or type the form
- Using a US phone number you don't control - IRS may call for verification
- Leaving Line 7b blank - Write "Foreign" clearly
Let USBizGuru Handle It
The EIN application process can be confusing and time-consuming. One mistake means starting over and waiting another 4-6 weeks.
Our Complete Package includes:
- LLC formation in Wyoming (or your preferred state)
- Registered Agent service for 1 year
- EIN filing handled completely for you
- Operating Agreement template
- BOI compliance filing
- Banking setup guidance
We've helped hundreds of Indian founders get their EINs without delays. Our team knows exactly how to complete Form SS-4 correctly the first time.
